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The Wholistic Arts Festival's goal is to provide excellent
products and service for all attendants. Event staff has the right to interview new vendors to maintain this objective.
Upon completion of interview, you will be notified whether your application has been accepted or declined with a follow-up
notification in writing.
- Wholistic Art Festival's acceptance notification will also ask for the booth's team/staff names for the festival to produce name tags.
- Wholistic Art Festival vendors agree to permit photographs of their booths, products, work at this event to be taken by staff or media
for promotional purposes.
Booths:
Booth costs increase as it nears event date, encouraging each vendor to send in your application early.
Vendors are responsible for draping tables, providing electrical cords and covers for their space. Please note in your application
if your booth will need electricity.
| Size |
Includes |
Cost |
|
|
7/1 - 8/15 |
8/16 - 9/15 |
9/16 - 10/15 |
After 10/15 |
| 6' X 8' |
3 chairs (you may bring your own card table) |
$160 |
$165 |
$170 |
$175 |
| 8' X 8' |
8' table OR 2 card tables and 3 chairs |
$185 |
$190 |
$195 |
$200 |
| 10' X 8' |
8' table and 3 chairs |
$225 |
$230 |
$235 |
$240 |
| 12' X 8' |
12' table, card table and 3 chairs |
$250 |
$255 |
$260 |
$265 |
| Bonus Room |
2, 12' tables and 4 chairs |
$400 |
$410 |
$420 |
$430 |
Vendor keeps 100% of monies made from their products and/or services.
Cancellations:
Vendor Cancellations must be received in writing 30 days prior to the event to receive a refund.
A $50.00 handling fee will be deducted from your refund. Cancellations submitted after the 30 day deadline may find
a replacement at the approval of the promoter for a partial refund. If no approved replacements are available, refund is forfeited.
Sponsor has the option to cancel the event for any reason by 30 calendar days prior to event and return booth fees to vendors.
Should any outside force prevent the fair from taking place at its' agreed time, Sponsor reserves the right to retain a portion of Vendor's payment to cover expenses.
Vendor Etiquette:
In order to provide an exceptional event, the following is encouraged:
- Use of headphones for music demos.
- Wear a nametag during time of the event.
- Be discreet in eating or talking on cell phone during event hours.
- Have your booth manned by an associate or event staff when taking a break.
- Due to allergies and sensitivities, use of aromatics for treatment are not allowed.
- Only free readings/healings allowed in retail booths.
Speaking/Demonstration/Workshops:
Free speaking/demonstrations shall be made available to our guests in the Lecture Room between 10:30 AM and 5:30 PM.
If you are interested in providing a free 25 minute presentation, please note that on the application along with a short description and
preferred time slot. Time slots will be given on a first-come first serve paid applicant basis. See current schedule.
Advertising:
Direct advertising is as follows:
- Ads and/or announcements are placed in LaMorinda
Weekly; LaMorinda Sun; Pleasant Hill Martinez Record; Food and Wine Section
for Contra Costa Times, West County Times, East County Times, San Ramon
Valley Times, El Cerrito Journal, Berkeley Voice, Alameda Journal, Piedmonter
and Montclairion.
- Internet placement includes, but is not limited to:
- Links to our website, wholisticartsfestival.com.
- Flyers and postcards will be distributed to all consenting retail outlets and health & wellness centers in Martinez, Pleasant Hill,
Walnut Creek and Concord.
- Pdf formatted flyers and postcards for each vendor for their mailing list.
- Guest Passes
- Vendors shall receive three (3) free guest passes, numbered and with your name on them, to distribute at your discretion.
- Should vendor arrange for any type of media interview prior to event, they may direct audience to website for discount. Please let us know details so we may post and link to website.
- Website offers discounts to those who register online
Vendor Biographies:
Please provide 2 biographies:
- 50 words or less biography to be used on our website. Please include a digital photograph, your website link and/or e-mail address.
- 30 words or less bio and summary to be used for advertisements and/or event program.
Building Rules and Regulations:
- Smoking is not allowed in the building.
- Alcohol is not allowed in the building.
- Decorations must be flame-retardant. Glass enclosed candles, votive or hurricane lamps are acceptable. Taper candles are not allowed.
- Rice, birdseed, and confetti are not allowed in building or outside grounds.
- Nails and/or tacks are not allowed. 3M blue paint trim tape is acceptable.
- Glitter is not allowed as a decoration.
- Storage is unavailable before or after event.
- Garbage dumpster is provided outside the kitchen for your convenience. Please remove/clean-up all decorations and litter from room and grounds before leaving.
- Center equipment cannot be removed from the building.
- Dancing is not allowed on carpeted area.
- Exits cannot be covered or obstructed.
Fund Raising Information:
A portion of the proceeds from this event will benefit the Bret
C. Harte Young Directors Fund. For more information, visit
Bret C. Harte Fund.
Contact Information:
We encourage your participation in this fast growing event and are grateful for
your support. Our goal is to provide a high quality experience for our attendees and a profitable and
rewarding experience for our vendors. Please contact us if you need further information.
Reminder:
- Provide two (2) biographies in MS Word format.
- Topic & brief description for speakers/presenters.
- Provide digital photo for website.
- Sign application/agreement and submit with check payable to:
- Cinthia Varkevisser
Wholistic Arts Festival
Post Office Box 6055
Moraga, CA 94570-6055
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