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Booths:
Booth costs vary with size. A 50% deposit is required with your application.
Vendors are responsible for draping tables, providing electrical
cords and covers for their space. Please note in your application if your booth will need electricity.
| Size |
Includes |
Cost |
| 6' X 8' |
3 chairs (you may bring your own card table) |
$165 |
| 8' X 8' |
8' table and 3 chairs |
$190 |
| 10' X 8' |
8' table and 3 chairs |
$230 |
| 12' X 8' |
12' table, card table and 3 chairs |
$255 |
| Bonus Room |
2, 12' tables and 4 chairs |
$410 |
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All balances on booths are due by August 3, 2009
Cancellations:
Vendor Cancellations must be received in writing 30 days prior to the event to receive a refund.
A $50.00 handling fee will be deducted from your refund. Cancellations submitted after the 30 day deadline may find a
replacement at the approval of the promoter for a partial refund. If no approved replacements are available, refund is forfeited.
Sponsor has the option to cancel the event for any reason by 30 calendar days prior to event and return booth fees to vendors.
Should any outside force prevent the fair from taking place at its' agreed time, Sponsor reserves the right to retain a portion of Vendor's payment to cover expenses.
Vendor Etiquette:
In order to provide an exceptional event, the following is encouraged:
- Use of headphones for music demos.
- Wear a nametag during time of the event.
- Be discreet in eating or talking on cell phone during event hours.
- Have your booth manned by an associate or event staff when taking a break.
- Due to allergies and sensitivities, use of aromatics for treatment are not allowed.
- Only free readings/healings allowed in retail booths.
Speaking/Demonstration/Workshops:
Free speaking/demonstrations shall be made available to our guests in the Lecture Room between 10:30 AM and 5:30 PM.
If you are interested in providing a free 25 minute presentation, please note that on the application along with a short description
and preferred time slot. Time slots will be given on a first-come first serve paid applicant basis. See current schedule.
Advertising:
Direct advertising is as follows:
- Links to our website, WholisticArtsFestival.com.
- Flyers and postcards will be distributed to all consenting retail outlets and health & wellness centers in Martinez, Pleasant Hill, Walnut Creek,
Concord, Benicia, Oakland and Berkeley.
- Pdf formatted flyers and postcards for each vendor for their mailing list.
- Guest Passes
- Vendors shall receive free guest passes, with your name on them, to distribute at your discretion.
- Vendor to receive $2.00 rebate for every guest to come in on day of event with that vendor's valid pass.
- Should vendor arrange for any type of media interview prior to event, they may direct audience to website
for discount. Please let us know details so we may post and link to website.
- Website offers discounts to those who register online.
Vendor Biographies:
Please provide a 50 word or less biography to be used on our website. Please include a digital photograph, your website link and/or e-mail address.
- 50 words or less biography to be used on our website. Please include a digital photograph, your website link and/or e-mail address.
- 30 words or less bio and summary to be used for advertisements and/or event program.
Building Rules and Regulations:
- Smoking is not allowed in the building.
- Alcohol is not allowed in the building.
- Decorations must be flame-retardant. Glass enclosed candles, votive or hurricane lamps are acceptable. Taper candles are not allowed.
- Rice, birdseed, and confetti are not allowed in building or outside grounds.
- Nails and/or tacks are not allowed. 3M blue paint trim tape is acceptable.
- Glitter is not allowed as a decoration.
- Storage is unavailable before or after event.
- Garbage dumpster is provided outside the kitchen for your convenience. Please remove/clean-up all decorations and litter from room and grounds before leaving.
- Center equipment cannot be removed from the building.
- Dancing is not allowed on carpeted area.
- Exits cannot be covered or obstructed.
Contact Information:
We encourage your participation in this fast growing event and are grateful for your support. Our goal is to provide a high quality experience for our
attendees and a profitable and rewarding experience for our vendors. Please contact us if you need further information.
Reminder:
- Provide a 50 word or less biography in MS Word format.
- Topic & brief description for speakers/presenters.
- Provide digital photo for website.
- If using PayPal, mail application separately.
- Sign application/agreement and submit with check payable to:
- Cinthia Varkevisser
Wholistic Arts Festival
Post Office Box 6055
Moraga, CA 94570-6055
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